Team Assistant – Administrative Support | Absa Bank Johannesburg

Job Summary

Absa Bank is seeking a proactive and organized Team Assistant to coordinate, plan, and execute day-to-day administrative and operational activities. This role ensures seamless diary management, meeting coordination, travel logistics, and adherence to organizational policies.

Be part of a proudly African banking group with over 100 years of history — empowering Africa’s tomorrow, together.

Key Responsibilities

Diary, Meetings, Events & Travel Management

• Manage the manager’s diary using Outlook, schedule and track meeting invitations, and ensure MS Teams links are included.
• Coordinate and prepare meeting documentation, minutes, and packs.
• Arrange venues, catering, and travel (domestic and international) in line with Absa’s travel policy.
• Support new team members with onboarding logistics (laptop, access card, etc.).
• Organize team functions, events, and logistics efficiently.

General Administrative Support

• Provide general office and visitor support, including filing, document preparation, and correspondence.
• Order stationery, handle photocopying, scanning, and document binding.
• Maintain an up-to-date team contact database and manage department files on the shared drive.
• Retrieve and return bank property from departing employees (e.g., laptops, cellphones, access cards).
• Ensure policy compliance for travel, expenses, and company procedures.

Accounts & Cost Maintenance

• Obtain quotes, generate purchase orders, and verify invoices from approved suppliers.
• Follow up on payments with Accounts Payable and reconcile corporate card expenses monthly.
• Manage document archiving and retrieval.

Logistical Coordination

• Oversee office moves and liaise with Facilities Managers.
• Coordinate catering and venue setup for meetings and events.
• Ensure timely delivery of meals and meeting resources.

Operations Support

• Support vendor onboarding and management.
• Coordinate procurement activities and conduct service reviews.
• Maintain supplier relationships to ensure service quality.

Qualifications & Experience

• Education: National Senior Certificate / Matric (Grade 12) with an Office Administration Diploma (NQF Level 4).
• Experience: Minimum 2 years in an administrative or support role (banking experience preferred).
• Skills:
  • Strong interpersonal, planning, and organizational skills.
  • Proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
  • Excellent written and verbal communication.

Core Competencies

• Initiative and decision-making
• Teamwork and collaboration
• Analytical thinking and problem-solving
• Planning, coordination, and time management
• Delivering quality results under pressure
• Customer service orientation and resilience

About Absa Bank Limited

Absa Bank Limited is an equal opportunity employer committed to diversity and inclusion. In line with the Employment Equity Act (No. 55 of 1998), preference will be given to suitably qualified candidates from designated groups.

📅 Application Closing Date: October 27, 2025
📍 Location: Johannesburg, South Africa
🕒 Job Type: Full-Time

Apply here