Judge’s Secretary at High Court (Western Cape & KwaZulu-Natal)
Position
Judge’s Secretary
- Reference Numbers: 2024/176/OCJ (Western Cape) and 2024/177/OCJ (KwaZulu-Natal)
- Salary: R308,154 – R362,994 per annum (Level 07)
- Location: Cape Town (Western Cape Division) & Pietermaritzburg (KwaZulu-Natal Division)
- Contract: Permanent, includes signing a performance agreement
Requirements
Education:
Matric Certificate
Secretarial Diploma or equivalent
LLB Degree or completion of at least 20 modules toward an LLB, BA, or BCom Law degree (preferred, not required)
Experience: 1-3 years in a secretarial or office assistant role, ideally within a legal setting
Additional Skills:
Valid driver’s license
Typing proficiency (candidates may be required to pass a typing test)
MS Office proficiency
Strong communication, organization, and time management skills
Attention to detail and confidentiality
Exceptional interpersonal skills
Key Responsibilities
Administrative Support:
Schedule and manage appointments, meetings, and travel arrangements
Maintain and organize case files, ensuring accuracy and timely filing
Compile reports, manage court records, and update judgment registers
Court and Case Preparation:
Prepare case files and support Judge in circuit courts
Handle exhibits, record proceedings, and endorse case files with orders
Prepare judgment documents, manage court rolls, and notify stakeholders on judgment schedules
Resource Management:
Maintain the Judge’s library, update legal publications, and manage office supplies
Submit Judge’s logbook and handle claims and data submissions as required
Legal Research and Compliance:
Conduct legal research as directed and ensure compliance with Departmental policies and regulations
Application Details
- Western Cape Enquiries:
- Technical: Mr. R Wesso at (021) 480 2411
- HR: Ms. M Baker at (021) 469 4032
- Email Applications to: Recruitment20@judiciary.org.za
- KwaZulu-Natal Enquiries:
- Technical: Mr. Zondi at (031) 345 8211
- HR: Ms. SZ Mvuyana at (031) 4931723
- Email Applications to: Recruitment21@judiciary.org.za
Note: Preference will be given to candidates in line with Employment Equity goals.
Office of the Chief Justice
The Office of the Chief Justice is an equal-opportunity employer. In filling vacant posts, the Office is guided by section 195(1)(i) of the South African Constitution, the Employment Equity Act (No. 55 of 1998), and relevant departmental HR policies. Preference will be given to women, persons with disabilities, and youth.
Application Process:
Free State Provincial Service Centre/High Court: Send applications, quoting the relevant reference number, to The Provincial Head, Office of the Chief Justice, Private Bag X20612, Bloemfontein, 9300, or hand deliver to Free State High Court, Corner President Brand and Fontein Streets, Bloemfontein, 9301.
Western Cape: Direct applications to The Provincial Head, Office of the Chief Justice, Private Bag X14, Vlaeberg, 8018, or hand deliver to 30 Queen Victoria Street, Cape Town.
KwaZulu Natal Provincial Service Centre: Send applications to The Head, Office of the Chief Justice, Private Bag X54314, Durban, 4000, or hand deliver to the Office of the Chief Justice, HR Management, 1st Floor, Corner Somtseu and Stalwart Simelane Streets, Durban, 4000.
Closing Date: 08 November 2024.
Application Requirements:
Form: Applications must use the New Z83 form, downloadable from www.judiciary.org.za or www.dpsa.gov.za.
Supporting Documents: Submit a recent, comprehensive CV and contact details of referees. Shortlisted candidates will be asked to provide certified copies of qualifications and related documents during interviews.
Completion of Application: Each form must be fully completed, signed, and initialed on both pages. Applicants should indicate the correct job title, office location, and reference number as stated in the advertisement.
Foreign Qualifications: If applicable, include an evaluation certificate from SAQA. Dual citizenship holders should provide a police clearance from their country of origin (if shortlisted, all non-South African citizens must provide proof of permanent residency).
Suitability Checks: All applicants may undergo personnel checks (e.g., criminal records, qualifications, financial history, citizenship, and employment verification).
Additional Information for Senior Management Service (SMS) Applicants:
- Shortlisted candidates will complete a technical competency exercise, and final recommendations will include managerial competency assessments mandated by the DPSA.
- SMS applicants must complete the Nyukela Public Service SMS Pre-entry Programme (certificate) before appointment. Details on this course are available at NSG Training Course.
- Successful candidates will be required to sign an employment contract, performance agreement, and undergo security clearance within three months of appointment.
The Office of the Chief Justice ensures compliance with the Protection of Personal Information Act (POPIA) and will use personal data only for recruitment purposes. Information will be securely retained for internal audits as required.
Please Note:
- Correspondence will be limited to shortlisted candidates. If you do not receive feedback within three months of the closing date, please consider your application unsuccessful.
- The Department may choose not to fill any advertised positions.