Administrative Clerk Job Vacancies in Pietermaritzburg: Apply Now!
1. Administrative Clerk (Production): Vehicle Procurement (Ref. No. DOT 40/2024)
Centre: Motor Transport Services: Pietermaritzburg
Salary: R 202 233 per annum (Salary Level 05)
Requirements:
- Senior Certificate/National Certificate (Vocational) NQF Level 4
- Valid driver’s license (minimum code B)
Knowledge, Skills, and Competencies Required:
- Knowledge of applicable policies, prescripts, and practices
- Familiarity with the Public Finance Management Act (PFMA), Labour Relations Act, Public Service Act
- Basic knowledge of the National Road Traffic Act
- Fleet Management Procedures knowledge
- Computer literacy (MS Word, MS Excel, MS PowerPoint, MS Outlook)
- Ability to interpret and apply policies and contracts
- Good communication skills (written and verbal)
Key Performance Areas:
- Process order requests for the purchase of official vehicles
- Ensure compliance with relevant regulations and policies
- Accurate record-keeping and documentation
- Handle inquiries and maintain communication with stakeholders
Enquiries: Mr MM Cele, Tel. No: 033 3951856
Closing Date: 29 Feb 2024
2. Administrative Clerk (Production): Devolution (Ref. No. DOT 39/2024)
Centre: Motor Transport Services: Pietermaritzburg
Salary: R 202 233 per annum (Level 5)
Requirements:
- Senior Certificate/National Certificate (Vocational) NQF Level 4
Knowledge, Skills, and Competencies Required:
- Knowledge of Road Traffic Legislation
- Administrative procedures
- Leadership skills
- Problem-solving and decision-making skills
- Good verbal and written communication skills
- Computer literacy
Key Performance Areas:
- Correspondence handling for establishment/relocation of Registering authorities
- Handling queries related to functions performed by agents
- Arranging meetings and minute-taking
- Updating databases and records in compliance with obligations
Enquiries: Ms MKM Zuma
Closing Date: 29 Feb 2024
3. Administrative Clerk (Production): Vehicle Technical Compliance (Ref. No. DOT 38/2024)
Centre: Motor Transport Services: Pietermaritzburg
Salary: R 202 233 per annum (Salary Level 05)
Requirements:
- Senior Certificate/National Certificate (Vocational) NQF Level 4
Knowledge, Skills, and Competencies Required:
- Working knowledge of NaTIS and National Road Traffic Act
- Computer literacy
- Good written and verbal communication skills
- Knowledge of Labour Relations Act
- Interpersonal relations skills
Key Performance Areas:
- Handling inspection reports and correspondence
- Managing NaTIS transactions
- Providing administrative support
- Dealing with sensitive transactions
Enquiries: Ms S Khumalo
Closing Date: 29 Feb 2024 (@ 16h00)
4. Administrative Clerk (Production): Provincial Transport Management (Ref. No. DOT 37/2024)
Centre: Motor Transport Services: Pietermaritzburg
Salary: R 202 233 per annum (Level 5)
Requirements:
- Senior Certificate/National Certificate (Vocational) NGF Level 4
- Valid driver’s license (minimum code B)
Knowledge, Skills, and Competencies Required:
- Knowledge of Fleet Management principles
- Understanding of relevant policies and legislation
- Advanced communication skills
- Problem-solving and analytical thinking skills
- Computer literacy
- Research and organizational skills
Key Performance Areas:
- Administrative support for provincial policy framework development
- Secretariat functions for meetings and workshops
- Monitoring of fleet compliance and contracts
- Record-keeping and library maintenance
Enquiries: Mrs NN Manana, Tel No: 033 3951850
Closing Date: 29 February 2024 (@ 16h00)
5. Administrative Clerk (Production): Policy and Legislation: Vehicle Registration and Licensing (Ref. No. DOT 36/2024)
Centre: Motor Transport Services: Pietermaritzburg
Salary: R 202 233 per annum (Level 5)
Requirements:
- Senior Certificate/National Certificate (Vocational) NGF Level 4
Knowledge, Skills, and Competencies Required:
- Knowledge of Admin procedures and Road Traffic Legislation
- Analytical and report writing skills
- Ability to interpret and apply policy
- Computer literacy
- Good communication skills
Key Performance Areas:
- Correspondence handling and presentations
- Advisory service on legislation and procedures
- Drafting and compiling reports
- Liaison with stakeholders for registrations and licenses
Enquiries: Ms NS Van Wyk, Tel No: 033 3951808
Closing Date: 20 February 2024 (@ 16h00)
6. Administrative Clerk (Production): Office Services (Ref. No. DOT 38/2024)
Centre: Motor Transport Services: Pietermaritzburg
Salary: R 202 233 per annum (Level 6)
Requirements:
- Senior Certificate/National Certificate (Vocational) NOF Level 4
Knowledge, Skills, and Competencies Required:
- Knowledge of Auxiliary support services and Archives procedures
- Familiarity with Asset Management and Occupational Health & Safety procedures
- Computer literacy and organizational skills
- Good communication and problem-solving skills
Key Performance Areas:
- Maintenance of buildings and grounds
- Asset register management
- Registry services and telephone management
- Boardroom booking and general administrative tasks
Enquiries: Ms Z Mkhize
Closing Date: 29 February 2024 (@16h00)
7. Administrative Clerk (Production): Road Traffic Inspectorate (Ref. No. DOT 34/2024)
Centre: Road Traffic Inspectorate, Rossburgh: Durban Region
Salary: R202 233 per annum (Salary Level 5)
Requirements:
- Senior Certificate/National Certificate (Vocational) NQF Level 4
Knowledge, Skills, and Competencies Required:
- Basic knowledge of Public Service legislative framework
- Clerical duties proficiency
- Data capture and statistics collection ability
- Computer literacy
- Good verbal and written communication skills
- Planning, organizing, and interpersonal skills
Key Performance Areas:
- Providing clerical support services
- Assisting in supply chain and personnel administration
- Handling financial administration tasks
- Supporting various administrative functions within the component
Enquiries: Mr TA Mthembu, Tel. No: 031-700 2222
Closing Date: 29 February 2024 (16h00)
8. Administrative Clerk (Production): Agency Support Services (Ref. No. DOT 33/2024)
Centre: Motor Transport Services, Pietermaritzburg
Salary: R 202 233 per annum (Salary Level 05)
Requirements:
- Senior Certificate/National Certificate (Vocational) NQF Level 4
Knowledge, Skills, and Competencies Required:
- Knowledge of National Road Traffic Act and related regulations
- Understanding of Public Service Regulations and procedures
- Extensive knowledge of eNaTIS system
- Ability to interpret and apply policy
- Problem-solving and decision-making skills
- Good communication and interpersonal skills
Key Performance Areas:
- Providing guidance and assistance to stakeholders
- Handling general administrative duties
- Processing applications and financial transactions
- Dealing with requests under the Promotion of Access to Information Act
Enquiries: Mr SM Mdialose, Tel No: 033 3951985
Closing Date: 28 February 2024 (16h00)
9. Finance Administrative Clerk (Production): Banking, Tax & Revenue (Ref. No. DOT 31/2024)
Centre: Inkosi Mhlabunzima Maphumulo House: Pietermaritzburg
Salary: R 202 233 per annum (Salary Level 05)
Requirements:
- Senior Certificate/National Certificate (Vocational) NGF Level 4
Knowledge, Skills, and Competencies Required:
- Knowledge of relevant legislation and regulations
- Familiarity with Public Finance Management Act and Treasury Regulations
- Proficiency in MS Office applications and Persal
- Bookkeeping and numerical skills
- Good communication and problem-solving skills
Key Performance Areas:
- Maintaining bank reconciliation accounts
- Handling journals and financial transactions
- Liaising with Treasury and departmental bankers
- Implementing procedures for banking-related accounts
Enquiries: Mr N Zwane, Tel No: 033 3558801
Closing Date: 29 February 2024 (16:00)
10. Administrative Clerk (Finance): Accounting & Bookkeeping (Ref. No. DOT 30/2024)
Centre: Inkosi Mhlabunzima Maphumulo House: Pietermaritzburg
Salary: R 202 233 per annum (Salary Level 05)
Requirements:
- Senior Certificate/National Certificate (Vocational) NQF Level 4
Knowledge, Skills, and Competencies Required:
- Knowledge of relevant legislation and regulations
- Proficiency in accounting systems and MS Office applications
- Bookkeeping and numerical skills
- Good communication and problem-solving skills
Key Performance Areas:
- Handling invoices and financial records
- Implementing procedures in compliance with relevant regulations
- Maintaining accurate records and assisting in financial analysis
Enquiries: Ms S Nkabinde
Closing Date: 29 February 2024 (16:00)
Note:
(a) Applications must be submitted on the NEW Application for Employment Form, Z83 (obtainable on the internet at www.dpsa.gov.za – vacancies). In terms of DPSA circular 19 of 2022, applicants are advised that part A, B C & D of the new Z83 form must be completed in full. Part E, F & G: noting that there is limited space provided, applicants often indicate “refer to Curriculum Vitae (CV) or see attached”, this is acceptable as long as the CV has been attached and provides the required information. If the information is not provided in the CV, the applicant may be disqualified. The questions related to conditions that prevent re-appointment under Part F must be answered, and the application must be initialed, dated and signed. Should an application be received using the incorrect application for employment (Z83) or the application is not completed in accordance with DPSA circular 19 of 2022, such application will not be considered. The completed and signed Z83 must be accompanied by a detailed CV. Dates of starting and leaving employment must be given as DD/MM/YYYY.
Candidates short-listed for an interview will be required to provide the following documentation, on the date of the interview and failure to do so will result in the candidate being disqualified for the position:
- Certified copies of qualifications, driver’s license (where applicable).
- Copies of acting appointment letters for occupying acting positions (where applicable).
- Identity Document/Permanent Resident Permit for non-RSA Citizens (where applicable).
- Relevant registration with a professional body (where applicable).
- Certificates are required, however, if a certificate is only to be issued at the graduation in the future, the statement of results, together with a letter from the educational institution indicating the date of the graduation will be accepted.
(b) Should an applicant wish to apply for more than one post, separate applications (Z83) with a CV must be submitted for each.
(c) Under no circumstances will faxed applications be accepted. Any applications received after the closing date and time will not be considered. The onus is on applicants to ensure that their applications are submitted timeously.
(d) Shortlisted candidates may be required to undergo a competency test.
(e) Suitable candidates will be subjected to personnel suitability checks (criminal record, citizenship, credit record, qualification verification, and employment verification) prior to employment, and the appointment is subject to positive outcomes of these checks.
(f) The successful candidate will be required to enter into a performance agreement.
(g) Receipt of applications will not be acknowledged due to the volume of applications, and should you not receive an invitation to attend an interview within three months of the closing date of this advertisement, please regard your application as being unsuccessful.
(h) Shortlisted candidates are required to submit their fingerprints at the designated fingerprint zone on or after the day of their interview. It will be expected of candidates to be available for selection interviews on a date, time, and place as determined by the Department. The Department reserves the right not to fill the advertised post(s) at any stage of the recruitment process.
(i) Applicants are encouraged to apply for posts through the KZN online e-Recruitment system at www.kznonline.gov.za/kznjobs or submit their Z83 application form and CV directly to the following email address HRRecruitment@kzntransport.gov.za (KINDLY USE REF NO OF POST IN SUBJECT LINE OF EMAIL). Applicants may also visit any one of our Designated Online Application Centres (DOACs) where our friendly staff will assist you with applying for jobs on the KZN online e-Recruitment system or receiving your hardcopy application. You can find the list of Designated Online Application Centres (DOACS) at www.kznonline.gov.za/kznjobs. Please note that applicants should only use one of the following methods when applying for a post: either through the online e-Recruitment system, emailing the Z83 and CV directly to the relevant department/entity, or submit a hardcopy application as directed.
(j) Applications may alternatively be forwarded to the: Recruitment & Selection Section, Human Resource Practices Directorate, Department of Transport, Private Bag X9043, Pietermaritzburg, 3200 OR hand-delivered to the office of the Department of Transport, Inkosi Mhlabunzima Maphumulo House, 172 Burger Street, Pietermaritzburg, 3200 in the vacancy box provided. For the personal attention of Mr B. Hornsby.
(k) Closing date for applications is 29 February 2024 at 16h00.
NB: THE DEPARTMENT IS CURRENTLY UNDERGOING A REVIEW OF ITS ORGANISATIONAL STRUCTURE WHICH MAY HAVE AN IMPACT ON THE LOCATION AND/OR THE AMENDMENT TO/ADDITION OF DUTIES TO SOME OF THE POSTS WHICH MAY BE INCLUDED IN THIS CIRCULAR.