Administration Clerk Position – Traffic Management Coordination (R216,417 Per Annum)

Job Title: Administration Clerk – Traffic Management Corridor Coordination (Internal Advert)

Reference Number: REFS/021947
Directorate: Traffic Management Corridor Coordination
Location: Inspectorate Office (1 Post), Merafong Regional Office (1 Post)
Closing Date: November 29, 2024

Job Summary

The Department of Community Safety is seeking two Administration Clerks to provide administrative support within the Traffic Management Corridor Coordination Directorate. The role includes managing records, handling correspondence, coordinating procurement activities, and supporting office operations.

Annual Package: R216,417.00 per annum, plus service benefits

Enquiries:

Ms. Dolly Seboane
Phone: 011 689 3845 / 083 500 7644
Office Hours: 08:00 am – 16:00 pm

Key Requirements

Education: Grade 12 / NQF Level 5.
Experience: 1 year of administrative experience is an added advantage.

Skills & Attributes:
- Knowledge of basic clerical and financial procedures.
- Proficient in computer applications (Word, Excel, etc.).
- Strong organizational and planning skills.
- Familiarity with HR processes, procurement directives, and data capturing.
- Excellent communication and interpersonal skills.

Other Requirements:
- No criminal record or pending cases.

Primary Responsibilities

Record, organize, store, and retrieve correspondence and data.
Maintain and update registers and statistics.
Handle routine enquiries, emails, and photocopies.

Distribute documents/packages to stakeholders.
Maintain filing systems for the component.
Liaise with stakeholders for procurement of goods and services, including obtaining quotations and managing stock control of office stationery.

Maintain records such as leave registers, attendance registers, and personal files for the component.
Arrange travel and accommodation for staff.
Capture and update expenditure records.

Verify and submit subsistence and travel claims for approval.
Manage petty cash and telephone accounts.
Assist with asset control and inventory updates.

Capture and process AARTO/face-value documents on e-NATIS, ensuring accuracy.
Compile monthly reports and maintain proper documentation.
Perform general administrative duties as delegated.

Application Process

Apply Online:
Gauteng Online or Professional Job Centre.

Required Documents:
- Fully completed and signed Z83 form (available online or at public service departments).
- Updated comprehensive CV.
- Foreign qualifications must include a SAQA evaluation certificate.

Additional Information:
- Late, emailed, posted, or hand-delivered applications will not be accepted.
- People with disabilities are encouraged to apply and must attach confirmation from a registered medical practitioner.
- Volunteer structures should attach a CPF/confirmation letter from relevant authorities.

Important Notes

Only shortlisted candidates will be contacted. If not contacted within three months after the closing date, consider your application unsuccessful.
Shortlisted candidates will undergo technical and suitability checks.
The Department reserves the right not to appoint.

Criteria Questions

Do you have Grade 12 or an NQF Level 5 qualification?
Do you have at least one year of working experience in administration?